Questions to Ask Your Wedding Planner: Hire the Right Wedding Planner

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Last Updated on January 30, 2023 by Sagarika Kapoor

No matter how exciting is, weddings can lead to overwhelming stress. They are indeed time-consuming affairs. From selecting the right outfit to checking the list in your decor and inspiration, there are endless things to do. A wedding planner could be your saviour to get things right and attain the benchmark you have set for yourself and your wedding. A wedding planner could help you set the tone right and create that wedding of your dreams a reality. However, there are a number of people in this profession and it can be difficult to select the most ideal one. There are well-known wedding planners who may have a good impression online, but might lack on professionalism. In contrast, there can also be wedding planners who can offer a mesmerising wedding on less budget. All you need to do is consider these questions to ask your wedding planner before you finalise on them to ensure you are making the right choice.

Questions to Ask Your Wedding Planner

Source: Castle Rock Events

While it could be another project for the wedding planner, it is all about your big day and you can’t afford to take any risk. Although there are many wedding planners who will put their time and energy to offer you the best experience. Here are the questions to ask your wedding planner that you must keep in mind while choosing the wedding planner.

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Questions on Availability and Budget

Source: Movie’ing Moments, Harvarinder Singh Photography

The most important thing is to understand if they have the bandwidth and are available on your wedding date. Secondly, the budget can make a huge difference and you can’t choose a wedding planner that doesn’t meet your needs. Here are some questions you can consider asking them.

• Are you available on my wedding dates?
• What would be your working hours?
• Is this budget sufficient for our wedding or do you have any specific requirements?
• Have you previously planned a wedding for someone from the same background or someone with the same wedding?
• What is the average cost of weddings you plan?
• Do you even offer part-time services in our budget?

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Questions on Vendors

Source: gianniaiazzi_photographer

Vendors play a critical role and you need to have information on their network or criteria for choosing the vendors. You can even ask them if they can connect with a specific vendor of your choice. Consider asking them the following questions to know more about their procedure.

• What are your criteria for choosing the right vendor?
• What is the entire process of selecting vendors?
• Will you be able to help us get some discounts from them?
• Would you be comfortable with us selecting vendors?
• Would you be able to connect us with vendors of our choice?

Questions on Services

Source: Mili Ghosh Photography, Dhanika Choksi Photography

While curating Questions to ask your wedding planner, you cannot miss out on knowing deeper about their services. You even need to know what are services available in the package and for what services you will have to pay extra. Consider asking them the following questions to know more about their services.

• Do you offer services in a package or tend to charge separately for each?
• What are the services that you offer?
• Do you handle guest invitations or not?
• Are you a design service provider or a coordination service provider or comfortable dealing with both?
• Do you offer any additional services on demand?
• Will your team handle the rentals and coordinate with the vendors?
• Are any of the services chargeable or available at additional demand?
• How many weddings you have planned?
• What would be your contingency plan, in case of extreme weather conditions?
• Have you worked in my location before? 
• How well-versed you are with that particular destination?
• Can you also help plan the vision for our wedding or assist with managing vendor contracts?

You may also ask them to show past photographs and video graphs to support their answer and gain clarity on how well they can handle a wedding like yours.

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Questions on Experience and Staff

Before you finalise a wedding planner, you also need to be aware of their past experience and services. You may even consider asking them if they have handled multiple weddings simultaneously or how their experience has been. Here’s a list of a few questions that you may keep in your mind.

• Ask them to share their company profile, if they do not have a well-established presence online.
• Where can I read testimonials or reviews of past clients?
• How many weddings have you planned and what has been the guest size in those weddings?
• How many weddings you can handle at once?
• Will you be working on multiple weddings during my wedding dates?
• How many staff members will be present at our location on the wedding day?
• What are the challenges you have faced previously?
• Do you take a guarantee for the reliability and liability of the staff members?

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Questions on Ideas and Back-Up Plan

Source: The Wedding Files, Aishwarya Wadhwani

While it can be first-experience for you, the wedding planners are well-versed in the technicalities and know-how. They are also well-versed with the latest trends and would know what kind of challenges an individual can face at a wedding. You may consider asking them questions on ideas and backup plans to ensure the process is seamless for you. Here are a few questions that you must keep on your checklist.

• What are some ideas that you can suggest for a wedding like ours?
• What are the latest design aesthetics and trending patterns that you would suggest?
• How would you ensure that you communicate our vision appropriately to the vendors?
• What would be your ideal way to deal with a situation where the vendor does not show up on the wedding date?
• What happens if the key member of your team falls sick on the wedding day? Who would be responsible for maintaining the entire communication and handling the activities in that case?
• Do you have any plans for extreme weather conditions?

Questions on Vendor Management

In case of your absence, the wedding planner will have to coordinate with the vendor directly and ensure everything is communicated clearly. Here are a few questions you must consider asking them on vendor management to ensure there are no last-minute delays or compromises on your big day.

• Will you and your team handle the contract with the vendors?
• Will you be paying the vendors on our behalf or you would want us to handle the payments ourselves?
• Will you communicate with the vendors and handle the requisites of the contracts?

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Questions on Payment and Insurance

You need to have clear payment terms with your wedding planner. Here are some of the questions you may consider asking them to gain clarity on this aspect.

• How much advance payment will be required from our end?
• What would be the additional expenses involved such as travel or parking?
• Do you offer any specified payment plans?
• What is your preferred mode of payment?
• Do you offer insurance? 
• What does the insurance cover?
• Do you offer event or disaster management insurance?

Question on Meetings

Source: RaniPinkLove, The A-Cube Project

Lastly, you need to ensure that there are no communication gaps with your wedding planner. It is your big day and you need to communicate your vision clearly with them. Here are a few questions you may consider asking them.

• How many meetings will be conducted before the meeting?
• How many times you will be visiting the site?
• How often you will contact us? 
• What would be your preferred mode of communication to connect with us?

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These are the set of questions to ask your wedding planner. Make sure you get the required information from them by asking these questions and know them a little better. Use this as the basis to make your choice and hire the best wedding planner to make your dream wedding a reality and a success. We hope these questions reduce the hassle of finding the ideal wedding planner. If you have any more questions or concerns in your mind, feel free to drop them in the comments section below.

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For any concerns related to wedding shopping and styling or personal styling, you can certainly get in touch with our Styl Consultants. Our team will assist you at each step and also help you find the perfect fit as per your taste. You can certainly share specifics about your choices and preferences so that our team can guide you better. Fill out the inquiry form and book your consultations today. Let the Styl experts guide you and help you with your wedding shopping woes.

Stay tuned to Styl-Inc Blogs for more such tips and trends.

Keep’in it Styl’ ish,

Signing off,

Deepali