All You Need to Know About Planning a Destination Wedding

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Last Updated on April 2, 2023 by Sagarika Kapoor

We all love a good destination wedding and it sure is a trend picking up these days. With so much demand these days planning one has become easier and can yet be a daunting task. So having a set structure and plan is of utmost importance especially if you are to find resources in a completely new place. That is exactly what we at Styl Inc. will help make much easier for you. There’s a lot that goes into planning a wedding, let alone a destination one. You need to plan everything to the tee and it all starts with having a concrete plan in place. From budgets to timelines to even the outfits that you will be carrying for the events. So we are here breaking it down for you, so that you can go about this in the right fashion and right order as well. So get a pen and paper ready and start jotting down the points for these sure will help you.

Plan a destination wedding with ease in the following way.

Decide on a Budget

Regardless of whether you are having the wedding in your own city or another, this anyway is the most important point. Without a budget, getting married in India can be a super costly affair. So first comes jotting a budget and sticking to it no matter what. When you would have that ideology in place, you might still end up overspending but still, save yourself from going overboard. So some adjustments to the budget are okay but not all of them. Start off with writing the overall budget you are willing to spend. After that go ahead and start breaking it down and allocating the amount to different categories. A certain amount for the venue, outfits, catering and so on. This way you will have a roadmap for your spending and can look at vendors accordingly.

Decide Your Destination Wedding PAX

When it comes to a destination wedding, inviting extremely far-off relatives is never sustainable. Hence, invite the people who are closer to you and accordingly decide on a number. For the far-off relatives, you can do a grand reception in your own city when you are back. You have to book stays, meals and a lot more for your guests, hence going with a sustainable approach is ideal. Moreover, deciding on your PAX would help with the bookings because each of your vendors is going to ask you for that. Once you have a number, you would also know the kind of bookings you need to make. So this is the second most important step in managing the cost of destination wedding.

Consider Different Locations

Yes, you may want to have the wedding in a popular destination where everyone might be getting married but only decide after having considered some options. Once you start browsing, you might end up finding unique hidden gems, no one has ever thought of. That way you end up saving money also since there won’t be as much demand there right? So do your research first, and find places you’ve never considered before. Research the wedding industry and standards there and then you can decide on the right place for you. You can end up have the most beautiful ceremonies in places you’d never thought you could. Maybe you can categorize where you wish to be married, maybe near a beach, near the ocean, the hills or elsewhere and that will help you narrow down places.

Hire The Right People

It is important to know that when planning a wedding, taking the help of professionals is actually more important than we know. Especially when it comes to destination weddings, it becomes even more imperative. If you hire a wedding planner who knows the city well, your planning can become much easier and you can even do it remotely while sitting in your own city. So do hire event planners who can help streamline and smoothen the process for you and you wouldn’t have to spend so much on research then.

Finalise the Stay for your Destination Wedding

Next in line is finalising the perfect stay. For that, your parameters for consideration need to be the PAX, the budget and the proximity to the venue. It if fits all three parameters and you can have the venue and stay at the same place then nothing like it. Make sure you take the helo of your event planner with this and go through a good number of options before deciding. What is also important is to the kind of services the place offers. If you are planning to have a pool party then make sure the place has that. Maybe it should have enough space to also accommodate your smaller events like a welcome dinner or sangeet.

Plan & Discuss the Smallest Detail

There are so many small details when it comes to wedding planning that it is easy to miss quite a few of them. In this case, again your wedding planner plays an important role. However, you also have to be fully aware of everything. At the last minute, there can be a lot of confusion and miscommunication. To avoid that it is important you discuss the minutest possible detail with your planner. You could talk to your already-married friends or cousins to understand their experiences and what they faced at the last minute. If you have all of that discussed and finalised then you do not have to worry about the last-minute chaos and can get ready in peace. If your planner would already knows what to do beforehand you won’t be bothered.

Make a Few Visits Beforehand

Of course, fully planning the whole wedding remotely wouldn’t be possible. You will have to go and make a few visits beforehand to ensure everything is according to how you want and like it. So make sure your plan also has mapped out the dates and stages and which you should be visiting the place. This can also help you understand the place better and look for local vendor around for things you might end up needing on the day.

Shop for Outfits Accordingly

Now the fact is your outfits, jewellery, footwear and basically, everything will have to be packed. Keeping that small but significant detail in mind you should decide on your outfits. Of course, if it’s a road trip you are taking then still things can be considered since the outfits can be carried in the car without being packed also. Still do consider that you are going to have to take everything to a new place and nobody likes a mess, so accordingly plan your outfits.

Prepare for Unexpected Expenditures

This is an unavoidable situation for any and every wedding. Your budget will be stretched, so always keep some margin in your budget because on the day a number of unexpected expenditures may crop up. If you are prepared for this beforehand, you won’t run into a jam. Hence, be prepared for this situation too.

Destination Wedding Invites & RSVP

Finally, ensure, you send out your invites way in time and check up without guests on RSVP’ing. If your guest would have confirmed their arrival, it would get much easier for you with the bookings.

Destination weddings can be a lot, however, with this little guide, you have nothing to worry about. For more on wedding styling and planning, get in touch with us at Styl Inc.

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